Training instructor job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Training instructor in details. A complete job description concludes Training instructor key duties/responsibilities, Training instructor job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Training instructor duties:

1.      Required to follow all company personnel and safety policies, and perform all assigned duties in a safe work manner.

2.      Deliver training classes or develop training plans for security courses, as necessary, including the requirements of the Federal Magistrate Program, defensive tactics, the use of various forms of intermediate weapons, and other specialized equipment.

3.      Provide CPR for First Responders training in accordance with the curriculum developed by the American Red Cross.

4.      Prepares and executes training drills and scenarios designed to evaluate the effectiveness of security personnel and procedures.

5.      Must be able to provide support and assistance to NASA Protective Service Training Academy.

6.      Must be able to work flexible hours to include weekends and holidays if needed.

7.      Must be able to travel to provide instruction to other NASA Centers.

8.      Other duties may be assigned to meet business needs.

II. List of Training instructor qualifications

1. Associate’s degree preferably in a Law Enforcement/Security related field and five years of Security or Law Enforcement experience in the military or civilian police, three years of which must be in training.
2. Must have completed an Instructor Techniques Course or equivalent instructor training course approved by the NASA Office of Protective Services.

3.      Knowledge of training aids and devices and skill sufficient to review and evaluate existing audiovisual aids to identify those materials that will best accomplish the training objectives.

4.      Knowledge of the principles, methods, practices and techniques of specialty areas to design, evaluate, revise, or develop training systems, materials, aids, methods, training plans, etc.

5.      Must possess the managerial skills to manage a comprehensive law enforcement and Security Training Program. Must have a comprehensive knowledge of law enforcement concepts, techniques, and security procedures. In addition, must maintain a thorough knowledge of the state-of-the-art police methods and practices and incorporate this knowledge into the training curriculum. This requires a diversified knowledge of law enforcement/security operations, including drug and substance abuse control, property security, terrorist acts, sabotage and espionage prevention.

6.      Must have sufficient knowledge of the principles and techniques of education and training to allow continual evaluation, revision, and development of a training program.

7. Effective oral and written communication skills.

8.      Successfully completed all training and have obtained all required permits, licenses, certifications and security/medical clearances for the site.

9. Excellent interpersonal skills.
10.  Ability to organize and prioritize work.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.