Administrative medical assistant job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Administrative medical assistant in details. A complete job description concludes Administrative medical assistant key duties/responsibilities, Administrative medical assistant job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Administrative medical assistant duties:

1. Implement and evaluate daily lesson plans for students to include scheduled activities and materials of modules.
2. Plan instruction to achieve specific objectives based upon student need and established curriculum.
3. Evaluate the performance of students regarding achievements in curriculum and activities and make necessary provisions to meet learning needs.
4. Maintain student attendance in accordance with established policies.
5. Arrange and coordinate guest speakers, community service field trips, and visits to clinics and medical offices.
6. Prepare lectures and practical demonstrations for students in class and individually.
7. Assist and counsel student with Medical Administrative Assistant program curriculum.
8. May assist and coordinate externships for Medical Administrative Assistant students.
9. Monitor students in the classroom. Assist students and ensure safety precautions are adhered to.

II. List of Administrative medical assistant qualifications

1. Graduate of an accredited Medical Administrative Assistant (MAA) program recognized by the U.S. Secretary of Education or the Council for Higher Education Accreditation.  
2. Three (3) years of experience as a MAA.  
3. Four (4) years of job-related training and experience is required for instructors who have not graduated from an accredited MAA program.  
4. Must hold current MAA and teaching licenses, certifications or other designations as required by local, state or federal laws to work in the field.  
5. Verbal and written communication skills.  
6. Knowledge of Word, Excel, Power Point and other computer skills.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.