Assistant training manager job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Assistant training manager in details. A complete job description concludes Assistant training manager key duties/responsibilities, Assistant training manager job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Assistant training manager duties:

1. Provide and deliver first-class employee relation services to HR Manager and management team
2. Assist HR Manager with HR strategy including succession planning processes in individual hotels
3. Manage employee relations issues in the hotel in a confidential manner, including disciplinarians, grievances, and capability
4. Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out
5. Help achieve departmental goals
6. Support the hotel with departmental training requirements
7. Control costs when possible and assist in meeting hotel/departmental financial targets
8. Ensure pay reviews/absence monitoring/wage queries are managed in line with company guidelines
9. Ensure completion of training for hotel security, fire regulations and other health and safety legislation
10. Work with local organizations and schools to promote the hospitality industry
11. Assist and resolve team member and management queries

II. List of Assistant training manager qualifications

1. Previous experience in HR & Training, minimum 2 years
2. Tertiary qualification within Human Resources or related field
3. Positive attitude
4. Good communication and people skills
5. Committed to delivering a high level of customer service, both internally and externally
6. Excellent grooming standards
7. Flexibility to respond to a range of different work situations
8. Ability to work under pressure
9. Ability to work on their own or in teams

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.