Fire prevention supervisor job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Fire prevention supervisor in details. A complete job description concludes Fire prevention supervisor key duties/responsibilities, Fire prevention supervisor job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Fire prevention supervisor duties:

1. Assign firefighters to jobs at strategic locations in order to facilitate rescue of persons and maximize application of extinguishing agents.
2. Provide emergency medical services as required, and perform light to heavy rescue functions at emergencies.
3. Assess nature and extent of fire, condition of building, danger to adjacent buildings, and water supply status in order to determine crew or company requirements.
4. Instruct and drill fire department personnel in assigned duties, including firefighting, medical care, hazardous materials response, fire prevention, and related subjects.
5. Evaluate the performance of assigned firefighting personnel.
6. Direct the training of firefighters, assigning of instructors to training classes, and providing of supervisors with reports on training progress and status.
7. Prepare activity reports listing fire call locations, actions taken, fire types and probable causes, damage estimates, and situation dispositions.
8. Maintain required maps and records.
9. Attend in-service training classes to remain current in knowledge of codes, laws, ordinances, and regulations.
10. Evaluate fire station procedures in order to ensure efficiency and enforcement of departmental regulations.
11. Direct firefighters in station maintenance duties, and participate in these duties.
12. Compile and maintain equipment and personnel records, including accident reports.
13. Direct investigation of cases of suspected arson, hazards, and false alarms and submit reports outlining findings.
14. Recommend personnel actions related to disciplinary procedures, performance, leaves of absence, and grievances.
15. Supervise and participate in the inspection of properties in order to ensure that they are in compliance with applicable fire codes, ordinances, laws, regulations, and standards.
16. Write and submit proposals for repair, modification, or replacement of firefighting equipment.
17. Coordinate the distribution of fire prevention promotional materials.
18. Identify corrective actions needed to bring properties into compliance with applicable fire codes and ordinances and conduct follow-up inspections to see if corrective actions have been taken.
19. Participate in creating fire safety guidelines and evacuation schemes for non-residential buildings.
20. Inspect and test new and existing fire protection systems, fire detection systems, and fire safety equipment in order to ensure that they are operating properly.
21. Recommend to proper authorities possible fire code revisions, additions, and deletions.
22. Develop or review building fire exit plans.
23. Report and issue citations for fire code violations found during inspections, testifying in court about violations when required to do so.
24. Present and interpret fire prevention and fire code information to citizens' groups, organizations, contractors, engineers, and developers.
25. Conduct fire drills for building occupants and report on the outcomes of such drills.
26. Document efforts taken to bring property owners into compliance with laws, codes, regulations, ordinances, and standards.
27. Oversee review of new building plans to ensure compliance with laws, ordinances, and administrative rules for public fire safety.
28. Study and interpret fire safety codes to establish procedures for issuing permits regulating storage or use of hazardous or flammable substances.

II. List of Fire prevention supervisor qualifications

1. Actively looking for ways to help people.
2. Adjusting actions in relation to others' actions.
3. Teaching others how to do something.
4. Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.
5. Considering the relative costs and benefits of potential actions to choose the most appropriate one.
6. The ability to speak clearly so others can understand you.
7. The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
8. The ability to listen to and understand information and ideas presented through spoken words and sentences.
9. The ability to apply general rules to specific problems to produce answers that make sense.
10. Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
11. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
12. Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
13. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
14. Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
15. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
16. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
17. Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
18. Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
19. Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
20. Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
21. Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
22. Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
23. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
24. Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
25. Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
26. Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub- atomic structures and processes.
27. Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
28. Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.