Medical billing assistant job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Medical billing assistant in details. A complete job description concludes Medical billing assistant key duties/responsibilities, Medical billing assistant job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Medical billing assistant duties:

1.  Collect information necessary for proper billing of anesthesia claims. Information includes anesthesia charges, patient demographic sheets, operative reports as needed and consent forms as needed, etc.
    Verify all critical information is complete on the charge record such as start and stop time, provider of service, date of service, etc.
    Verify that all patients on the surgery schedule have a charge record
    Answer phones
    Other duties as directed to assist in accurate billing of anesthesia services
    Maintain patient confidentiality
    Additional duties required by the client. Using various teaching strategies and practices such as guest speakers, field trips, videos, PowerPoint presentations, the Instructor’s Resource Manual, lectures, and handouts
2. Accurately recording student daily attendance
3. Holding conferences with students as needed
4. Following and enforcing Student Guidelines
5. Keeping your classroom in good physical order, managing program supplies and making sure classroom equipment is in good repair
6. Preparing weekly lesson plans according to the standardized Ross curriculum
7. Correcting students’ assignments and tests, reviewing results and returning graded coursework promptly
8. Using campus management software to accurately record grades, successful completion of proficiencies and attendance
9. Cooperating with lab schedules, maintaining weekly office hours and proctoring Saturday makeup sessions as needed
10. Completing curriculum training in advance of each Module
11. Attending formal and informal faculty/staff meetings
12. Scheduling and conducting visits for the approval of new student externship sites and completing student externship followup calls as needed

II. List of Medical billing assistant qualifications

1. Postsecondary degree, diploma or certificate in related field from an accredited institution and 3 or more years recent work experience in the field which is being taught
2. OR High School diploma or equivalent and 5 or more years recent work experience in the field which is being taught plus current certification in one of the following:

-     CMA

-     RMA

-     NCMA

-     LPN

-     RN

-     NCMOA

-     NCICS

-     CMAA

-     CBCS

-     CPC

-     CMOM

-     CPT

-     COC

-     COT

-     or other related certification

-     Ability to use and communicate Ross curriculum

-     Proven success as a Medical Assistant or Medical Billing and Coding specialist or a related role

-     Ability to communicate fieldrelated knowledge to others

-     Ability to follow rules for compliance, grading and attendance

-     Ability to maintain professional appearance and demeanor

-     Basic proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and email plus the ability to use online student database

3. Must be familiar with Microsoft Word and Excel
4. Must type 40 WPM
5. Familiarity with basic office equipment printer, phone, fax, copier, etc.
6. Phone etiquette

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.