Medical records scanner job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records scanner in details. A complete job description concludes Medical records scanner key duties/responsibilities, Medical records scanner job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

                                                        

I. List of Medical records scanner duties:

1.      Conversion of data from paper medical record charts to electronic medical record charts

2.      Timely conversion of paper medical record charts to electronic medical record charts

3.      Adhering to HIPAA guidelines regarding confidentially

4.      Must be willing and able to perform all functions of medical records, mail room and PBX

5.      Ensure the accuracy of data entered into electronic medical record charts

6.      Must have predicable and consistent attendance

7.      Run Doctors schedules for appointments 2 days in advance

8.      Build a file for the specific appointment day

9.      Run encounter forms for each Doctor

10.  Pull Charts

11.  Chart pickup (Runs are scheduled throughout the day).

12.  Pickup charts from previous day bring back to medical records and file back in central location

13.  Keep all medical records areas clean and organized

II. List of Medical records scanner qualifications

1. Experience in Medical Records and scanning (preferred)

2.      Experience utilizing Windows-based PC programs (required)

3. Quick and accurate scanning abilities 
4. Familiarity with contents of a physician’s office medical chart
5. Strict attention to detail
6. Ability to take direction
7. High school diploma or equivalent  

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.