Medical records supervisor job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records supervisor in details. A complete job description concludes Medical records supervisor key duties/responsibilities, Medical records supervisor job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

                                            

I. List of Medical records supervisor duties:

1. Provide training, direction and guidance for the medical records staff; ensure medical records are complete, assembled in standard order and filed appropriately
2. Participate in hiring, evaluation and disciplining of medical records employees; prepare work schedules and maintain adequate staffing
3. Locate, sign out and deliver medical records and follow-up to ensure they are returned
4. Restrict access to residents' medical records to those staff members with a valid requirement
5. File documents in accordance with established procedures
6. Maintain, retain and archive files in accordance with Kindred policy and state/federal regulations
7. Compile statistical data such as admissions, types of treatment given, discharges, births, and deaths
8. Operate a computer to enter or retrieve data; type correspondence and produce reports
9. Conduct job responsibilities in accordance with the Company's Code of Business Conduct, the Corporate Compliance Agreement, appropriate professional standards and applicable state/federal laws

II. List of Medical records supervisor qualifications

1. Bachelor’s and/or associate degree in health information management, business administration or health related field, or equivalent experience is required. RHIT or RHIA preferred.
2. 2+ years supervisory/management experience required in ROI function.
3. Demonstrated excellence in written communication and interpersonal skills.
4. Strong time management and broad knowledge of computer systems in health care and health information management strongly preferred.
5. Regular travel required between small geographic regions.
6. Knowledge of Medical Records systems, required.  Knowledge of EMR systems, preferred.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.