Railroad Commissioner job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Railroad Commissioner in details. A complete job description concludes Railroad Commissioner key duties/responsibilities, Railroad Commissioner job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Railroad Commissioner duties:

1. Provide Deputy Commissioner with assistance in current initiatives, project activities and deliverables.
2. Perform research relevant to special projects and new initiatives.
3. Play an active role in the planning and implementing of long and short term goals for CCA, including coordinating
4. Ativities and information sharing across the division’s units.
5. Conduct appropriate follow-up from meetings and issues that are raised with the Deputy Commissioner
6. Coordinate the work of CCA with other ACS divisions and outside stakeholders to meet demands.
7. Oversee CCA personnel matters, such as recruitment and staff development.
8. Develop and format materials and graphics for presentations and reports.
9. Compose meeting agendas and briefing summaries by synopsizing key issues.
10. Draft memos and correspondence, and review written material for the Deputy Commissioner.
11. Assist with meeting preparation for external and internal meetings and briefings, including meetings with other City agencies and City Hall.
12. Attend meetings with the Deputy Commissioner, identify action steps for follow-up and assist staff in post- meeting debriefings and follow-up.
13. Manage projects and meetings as needed, and serve as a liaison on certain projects.
    Communicate with a variety of stakeholders, including agency leadership, internal agency customers, and representatives of other City agencies.
14. Commissioner and attempt to resolve issues.
15. Oversee the appropriate and timely response of written correspondence and inquiries assigned to the Deputy Commissioner.

II. List of Railroad Commissioner qualifications

1. Strong organizational skills
2. Ability to communicate tactfully and respectfully with diverse stakeholders, as well as to deliver messages with authority.
3. Ability to solve problems and clarify complicated issues through communication
4. Strong written and oral communication and presentation skills;
5. Strong knowledge of Microsoft Word, Excel, powerpoint, Visio and Access.
6. Ability to work as part of a team, as well
   as independently to achieve necessary results.
7. Capability to prioritize tasks and focus effort on several critical projects at one time.
8. Raduate degree and experience in city administration and/or city government is preferred.
9. The ideal candidate will have proven abilities in strategic planning, problem solving, policy analysis, and project management.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.