Training coordinator job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Training coordinator in details. A complete job description concludes Training coordinator key duties/responsibilities, Training coordinator job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Training coordinator duties:

1. Coordinate with MSI contracts office on the selection of and contracting with training providers.
2. Provides oversight of the course scheduling, in conjunction with MSI Libya, MSI HO and training course providers.
3. Serve as primary liaison with contractors and monitor contractor performance.
4. Manages subcontracts including review and approval of contractor invoices, monitoring of contractor performance and review and approval of contractor reporting.
5. Travel to training sites to participate in course planning, to assess progress and address any concerns that arise.
6. Design and coordinate an initial orientation program at MSI Home Office for 50 special scholarship holders.
7. Coordinate any study tour associated with training and, if needed, accompany groups on study tours.  This may include facilitating contracting with a study tour provider and managing contract as described above.

II. List of Training coordinator qualifications

1. Bachelor’s degree.
2. Minimum three years of proven experience in training coordination, training facilitation and training evaluation.
3. Experience as a trainer, a plus.
4. Experience working with foreign cultures; working with Middle Eastern cultures, a plus.
5. Experience organizing and coordinating events for groups of 40 people or more.
6. Previous program management, a plus.
7. Ability to travel throughout the U.S. if needed.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.