Training officer job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Training officer in details. A complete job description concludes Training officer key duties/responsibilities, Training officer job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Training officer duties:

1. Conducting a training program that maintains the currency of all employee training requirements and certifications.
2. Ensuring employee training meets ACA standards.
3.  Documenting all training in employee files.
4. Updating and submitting training plan and training schedules to the COR.
5. Confirming employee proficiency testing results through such methods as on-the-job training and inspections.
6. ACA accredited annual training.
7. All training is based on ACA requirements and training programs, or will be consistent with those requirements.

II. List of Training officer qualifications

1. Minimum of three (3) to five (5) years of related training and management experience.
2. A state or national level recognized institution certification of instructors. Certification of instructor may be established by documentation of past experience in teaching positions or by successful completion of a course of training for qualifying personnel as instructors.
3. Shall meet American Correctional Association (ACA) Standards.
4. Knowledgeable of ACA standards and requirements.
5. Secret security clearance issued by the Defense Industrial Security Clearance Office (DISCO) or by another Federal Agency.
6. Must have a social security card issued and approved by the Social Security Administration, and shall be a United States citizen, or a person lawfully admitted into the United States with permanent residence in the U.S. for the last five (5) years.
7. Must not be currently employed by any federal agency, including active duty military, whereas their employment under this contract could present an actual or apparent conflict of interest.
8. Must be a minimum of twenty-on (21) years of age.
9. Must be capable of understanding and applying written and verbal orders, rules, and regulations in English. All personnel shall be literate and interpret printed rules and regulations, detailed written orders, training instructions and materials, and must be able to compose reports in English.
10. Must have current First Aid and CPR certifications and be capable of using those skills to respond to apparently life-threatening medical conditions while awaiting response from facility health care (USPS/DIHS) personnel.

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.