Supply teacher job description

This post includes 3 parts: duties list, job qualification and job description writing tips for Supply teacher in details. A complete job description concludes Supply teacher key duties/responsibilities, Supply teacher job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…

I. List of Supply teacher duties:

1. Interacts in a professional manner with students and parents.
2. Is available to students and parents for conferences according to system policies.
3. Facilitates home-school communication by such means as holding conferences,
4. telephoning, and sending written communications.
5. Maintains confidentiality of students and students’ records.
6. Works cooperatively with school administrators, special support personnel,
7. colleagues, and parents.
8. Conducts assigned classes at the times scheduled.
9. Enforces regulations concerning student conduct and discipline.
10. Provides adequate information, plans, and materials for substitute teacher.
11. Maintains accurate, complete, and appropriate records and files reports promptly.
12. Attends and participates in faculty meetings and other assigned meetings and
13. activities according to school policy.
14. Complies with conditions as stated in contract.

II. List of Supply teacher qualifications

1. Exceptional communication and writing skills
2. Strong organizational and event planning skills
3. Extraordinary attention to detail and a commitment to producing consistently high quality work
4. Excellent computer skills including database management and Microsoft Office suite, particularly Microsoft Excel
5. Experience creating reports or queries (preferred)
6. The ability to manage multiple responsibilities simultaneously
7. The drive to learn quickly and operate in a fast paced environment
8. The ability to work effectively with others at all levels of an organization and consistently display a high level of professionalism in all interactions
9. Determination to identify challenges and work to find solutions
10. Knowledge of the Human Resources administrative functions and processes (a plus)

III. Tips to write job description

1. Too-long job description:

Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.

2. Too-short job description:

While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.

3. Listing unnecessary functions or job duties:

Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.

4. Key functions

Not listing key functions as required for the job can be a fatal mistake to a job description.

5. Grammar and spelling

Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.

6. Not specific enough:

Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.

7. Not having the job description reviewed by others:

This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.

8. Using buzzwords or abbreviations:

In fact, it is not necessary at all to use such in a job description.

9. Using slang or legal words:

Just use common wording to communicate with others and don’t do anything extraordinarily.

10. Not updating the job description:

The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.